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Senior Lease Administrator

JOB SCOPE

Strong motivated lease administration professional to manage the lease administration process in the Los Angeles Regional office.  Responsibilities include facilitating the accurate and timely abstracting and transmittal of lease documents, as well as tracking, verifying, reporting, and disseminating lease data for approximately 12 million square feet of commercial real estate in the California and Denver regions.

JOB RESPONSIBILITIES

  • Review and accurately abstract all fully executed lease documents into lease management system (Lease CRM)
  • Distribute in a timely manner finalized lease information and documentation to the records and legal departments and/or upload to Document Management System
  • Review and verify move notices and commencement agreements and timely update lease management system accordingly
  • Manage lease options and encumbrances in lease management system
  • Verify leasing checklist items and commission calculations
  • Coordinate and verify space reconfigurations with the Space Design Analyst to ensure updated floor plans and correct building measurements
  • Assist leasing department with modeling and analysis of complex lease transactions, as needed
  • Point-person for lease-related questions and lease management system inquiries-
  • Assist with lease research for pending deals, leasing reports, tenant buyouts, and/or early terminations as necessary
  • Accurately maintain subtenant report with information such as square footage, base rent and expiration date
  • Oversee and coordinate monthly holdover process
  • Ensure compliance with company policies and procedures and IFRS and REIT guidelines
  • Participate in development of  various policies and procedures pertaining to lease administration and the leasing software
  • Timely and accurately prepare and/or assist with monthly, quarterly, annual and ad hoc reports
  • Assist accounting department various questions regarding operating expenses, percentage rent and security deposits
  • Manage departmental administrative tasks
  • Participate and/or lead department and regional initiatives
  • Assist with acquisitions as necessary
  • Actively participate in annual building area reconciliations and sign-offs

QUALIFICATIONS

  • Bachelor’s degree in business or related field, or equivalent experience
  • Five years related experience in commercial real estate, preferably with high-rise office buildings
  • Strong knowledge of commercial real estate documents and the leasing process; apply this understanding in performing job responsibilities
  • High customer service orientation with demonstrated ability to build and maintain strong working relationships with key customers
  • Provide a high level of attention to detail for reliable accuracy
  • Must consistently demonstrate excellent communication (both verbal and written), organizational, and analytical skills
  • Knowledge and understanding of the basic accounting and finance principles and familiarity with their applications flow and impact with respect to real estate analysis
  • Proficiency in PC based software, especially MS Excel and Word; CTI, Propidex, LeaseCRM and Yardi
  • Must have the ability to accurately develop various types of logical reports
  • Exceptional interpersonal skills, positive attitude, friendly, helpful and responsive
  • Ability to multi-task, delegate, prioritize, finalize projects and resolve lease related disputes
  • Light travel required

SCOPE OF DECISIONS MADE IN THIS ROLE

Prioritize and manage lease administration workload in an accurate and efficient manner and in compliance with corporate guidelines, policies, and procedures.

SCOPE OF RECOMMENDATIONS MADE IN THIS ROLE

Proposals, exceptions to defined policies and procedures, and major decisions should be referred to Director, Lease Administration.

 

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