Please review our open positions and apply to the positions that match your qualifications.
Los Angeles, CA
The Receptionist greets the public on behalf of the Company and provides general support to office staff.
Opening and closing the Building Management Office. Must be consistently at work, on-time as scheduled.
Greet visitors to office, including the general public, customers, tenants, delivery persons and contractors.
Direct all visitors to the appropriate personnel and answer all inquiries.
Direct all incoming calls and inquiries by answering, screening, and transferring telephone calls, taking messages. Answer overflow telephone calls for departments as necessary.
Answer and dispatch two-way radio calls. Answer and forward all inquiries.
Sort and distribute mail and other deliveries.
Type and distribute memos.
Maintain Vendor, Tenant and General files.
Keep the office directory, Tenant Contact and Emergency Contact lists up to date.
Coordinate and plan meetings, schedule conference room usage.
Ensure that the reception area, conference room and mailroom are clean at all times.
Maintain appearance of kitchen by unloading, loading and starting dishwasher, stocking refrigerator and coffee areas daily.
Office supply ordering and maintenance.
Verify/track current and correct Certificates of Insurance for all vendors requiring property access.
Assist in mailing rent bills, generating purchase orders, etc.
Create/complete Accounts Payable Coding Forms for all incoming invoices and submit to General Manager for approval.
Assist Engineering regarding work order issues as well as maintaining accurate tenant information on the work order system.
Call Janitorial for clean-up calls.
Work with Security regarding after-hours activity, loading dock access, freight elevator requests, etc.
Assist Property Management Team with any overflow work they may have.
Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.
Other duties as assigned.
Strong communication skills with the ability to maintain successful business relationships and contacts. Must have good grammar, ability to write clearly and concisely, and able to communicate with professionalism.
Proven record of providing excellent customer service.
Strong organizational skills with ability to manage multiple projects simultaneously.
Proficient using office equipment such as personal computer, photocopier, scanner, fax machine, printer, and calculator.
Proficient using software programs such as Microsoft Outlook, Word, and Excel
Able to perform telephone operations such as call hold, call forwarding, teleconferencing and other switchboard functions
Regular attendance on site is an essential function of this position. Must be able to work consistently as scheduled during normal business hours. This position is not eligible for telecommuting.