View Our Website View All Jobs

Property Assistant

BROOKFIELD PROPERTIES

Brookfield Properties is a leading owner, operator and developer of office and multifamily assets.  Our signature office properties define the skyline of dynamic cities around the world, including gateway cities such as New York, London, Berlin, Toronto, and Sydney.  Our multifamily business owns, develops, renovates and manages approximately 40,000 high quality rental apartment buildings in supply constrained markets of major cities such as New York and London, as well as high growth markets in the suburban U.S.

 

RESPONSIBILITIES

Accounts Payable

  • Process and issue purchase orders as directed by Property Manager and Engineer.
  • Track receipts of materials or services purchased.
  • Code and process invoices for approval and payment.
  • Maintain filing system for vendor/contractor services and purchases and general correspondence.
  • Track actual and committed expenses and prepare budget variances.

Accounts Receivable and Billing

  • Prepare billings for tenant services through Angus work order system.
  • Track and report tenant services for freight, fire-watch, and other provided engineering services.
  • Schedule work order service bookings and update records accordingly.
  • Review lease provisions pertaining to tenant services for purposes of billing.
  • Maintain tenant billing files and certificates of insurance.
  • Analysis of Delinquent items and payments.

Tenant Relations

  • Address tenant inquiries, enter into Angus and dispatch complaints to appropriate departments.
  • Track and input tenant service requests and ensure timely completion of same through Angus.
  • Enforce building rules and regulations as directed by Property Manager.
  • On site contact for tenant move in and move outs at property.
  • Coordinate tenant events and activities.
  • Coordinate tenant construction and major projects at property as directed by Property Manager and Engineer.
  • Check Janitorial log and report as needed.

Vendor Maintenance

  • Process and issue purchase orders and service contracts as directed by Property Manager.
  • Track receipt of purchased materials or services.
  • Code and process invoices for payment via budget on PRF.
  • Maintain vendor’s files including COI, Contract and Correspondents.
  • Ensure all vendors have current insurance certificates on file.
  • Monitor contract service providers for contract compliance/service through regular building inspections and tracking of tenant complaints and concerns.
  • Evaluate for bidding opportunities and monitor contract expirations.
  • Review budget to tee up special projects – alert Engineer or Property Manager.

General Office

  • Act as liaison between tenant and office to disseminate information.
  • Coordinate meetings and handle outgoing correspondence.
  • Maintain inventory of office supplies for building use.
  • Produce correspondence and reports.
  • Maintain general office files.
  • Take on daily assignments as directed by the Property Manager and Sr. Property Manager.
  • Log and track document flow with corporate and vendors.

Management and Support

  • Support, meet with and apprise the Property Manager and/or Sr. Property Manager of activities, issues of the day, etc., making recommendations as appropriate.
  • Provide coverage for property management staff in their absence.
  • Answer property management phones.
  • Perform additional support and administrative functions as needed.

Other

  • Update and maintain tenant utility consumption records.
  • Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.

 

QUALIFICATIONS

  • A minimum of 2 years experience in commercial or property management field.
  • Bachelor’s Degree in related major or business preferred.
  • Working knowledge of Microsoft Office, Excel, Word, CTI, Hyperion Enterprise, and Angus.
  • Excellent interpersonal skills, analytical and problem solving ability.
  • Strong written and verbal communication skills.
  • Self-motivated and proactive, both with respect to managing workload and own professional development.
  • Ability to multi-task and ability to prioritize work to meet deadlines and motivated to succeed in a team environment.
  • Customer Service background is a must.
Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

150