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Property Administrator

Job Scope:

  • Work closely with the Senior Property Manager to coordinate contracted capital and tenant improvement projects.

Job Responsibilities:

  • Accounts payable including but not limited to receiving, preparing for payment, acting as liaison to Shared Services in Toronto. Ensuring coding aligns with budget.Follow up if payments are not made or received in a timely manner.
  • Typing and correspondence and answering all telephone calls for Property Manager, Chief Engineer, Engineering staff, maintenance staff, and security staff.
  • Maintain calendar on Outlook to ensure all staff members are aware of special services and meetings.
  • Assist Property Manager as necessary, with fielding questions regarding miscellaneous invoices and other tenant requests.Requires researching issue and responding to the Tenant.
  • Assist with the assignment of Tenant requests and prepare and process the billing of sundries.
  • Coordinate meetings, distribution of materials and training sessions for DSSI & Brookfield Emergency Action Plan.
  • Order and maintain all office supplies and any items necessary to operate the Management Office efficiently.
  • Equipment leasing and maintenance (copier, fax machine, telephone, cell phones, pagers, etc.)
  • Filing
  • Assist Property Manager and Assistant Property Manager with coordination of personnel matters requested by Brookfield’s corporate office.
  • Maintain current Certificates of Insurance for tenants, vendors, and contract binders.
  • Assist Property Manager as necessary with special events in the Building (blood drives, book fairs, art shows, etc.)
  • Preparation, maintenance, and distribution of emergency contact list, tenant contact list, approved contractors list, building rules and regulations.
  • Assist with other office duties as necessary.

Technical Skills and Other

  • Microsoft Office Suite: Word, Excel, Outlook, PowerPoint
  • Strong customer relations skills
  • Ability to work independently with minimal supervision
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